22 August 2008

proper etiquette for forwarding email 'forwards'

How to forward 'forwards'...

I enjoy many of the forwarded email I receive from friends and co-workers. But they should really be cleaned up before being sent, i.e. strip them down of all of the garbage text and friends of friends email addresses and more important, send links instead of attachments.

Continuing to send large attachments is what clogs up email inboxes and the related mail servers, they make your inbox run slower and IT/Communication departments at work can isolate many of the offenders by mail file size.

Here are some tips...
  1. Strip out all of the forwarded text, email addresses, etc...from the body of the email.
  2. Then find the video on the internet, post the link in your new message.
  3. And finally, remove the attachment altogether.
Doing it this way (properly) is probably on average 100 times smaller than just clicking the forward button and sending attachments on their way. Think about it, you are sending a large media file, a video, which you could not have done 10-15 years ago vs. a line of text.
For Example:
I received a forward email today with this video named Capoeira Fighter.wmv attached. You can Google the title: Capoeira Fighter and if the video doesn't come up, add additional identifying words, such as "show off". I immediately found it on youtube.

Here is the link: http://www.youtube.com/watch?v=o2VwnBU1-iU

Check out my example below.

___________

Example forward:

This video is hilarious. Watch this guy show off and then get knocked out.

http://www.youtube.com/watch?v=o2VwnBU1-iU

___________

Tell your friends who are offenders of this simple practice as well. After all this is the type of work behavior that ends up causing extra rules on everyone. Like attachment size limit, etc...

4 comments:

Anonymous said...

Since this is a blog on "properness" I can not help but comment on the improper grammer being used in the opening line of this blog! I do not know if this is just intentional Michael Michael humor, but I am a little hurt and do not find it funny nor ironic. In the event that you only receive 1 email then I apologize, but I do not feel this is the case..

-Sincerely offended in Hollywood (where we have water and roll through stop signs)

Anonymous said...

Improper "grammer" certainly is a problem. SPellink is less importnant apparenntly.

mmakis said...

Hello anonymous,

I'm happy to have your input. I'll work on improving the grammar. As for being "proper", I'm far from perfect with the English language...just trying to post on random topics, don't hate. Maybe next time you could paraphrase the areas warranting improvement and we can all benefit from your linguistic skills.

Sincerely,

Michael Michael

P.S. Watch out for the kiddies when rolling through the stop signs.

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